Stakeholder analysis is a good tool to have in your tool belt because it can be used to solve a lot of different problems. Stakeholder analysis is the process of identifying your stakeholders and analyzing them to understand their unique position.
The value of this tool is that it walks you through the process of identifying your stakeholders and their positions in order to make informed decisions. It helps you open your eyes to the different actors in the play and forces you to think about each one as a separate, unique person.
Who are stakeholders?
For any given situation, stakeholders are anyone who has a vested interest, or a stake, in your process.
When you want to get something done, you need to have your stakeholders onboard. In order to do that, you need to understand who they are and how you can best influence them. To do that, you should understand:
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Getting ready to leave for a vacation, and coming back to work after vacation are usually very stressful. Sometimes you feel like you need a vacation after your vacation just to catch up. In this episode, we cover some tips for how to productively manage the time leading up to your vacation and the day you return from vacation.
The process starts 2 weeks before your schedule vacation:
1. Add an out of office notification to your signature. This is going to alert people to the fact that you are going to be out. It will nudge them to take action on something that they might need before you leave.
2. Review your calendar for the time you are away. Make a list of any deliverables that you need to prepare during your absence.
3. Block time on your calendar over the next 2 weeks to prepare everything on your list. For example, if you have a meeting where you are responsible for preparing and presenting a slide, you would block time on your calendar to both prepare the slide and make arrangements for someone else to present the slide at the meeting. Learn more about Time Blocking from Episode 10.
4. Block an Inservice Day, or half day for the day before you leave and the day your return. An inservice day is when you block your calendar as if you are out of the office, but you are actually working. It gives you the time and space you need to catch up because people think you are still out.
5. If you have the type of job where someone will be covering for you while you are out of office, block time on the calendar for a meeting with them to manage the transition. You should block time for before you leave and when you return.
One week before you leave, you will start to:
1. Say no to any new request that comes your way – don’t take on more work when you know you have a hard stop in advance of your vacation.
2. Be extra diligent about your priorities. You are going to go into hyper-vigilant mode. If it isn’t absolutely necessary, it can wait.
Some other tips:
Status Quo Bias is the tendency to stick with the status quo even when presented with a better option involving change.
Inertia is real! We all fall victim to it. The lack of motivation to make a change because what you are doing is working fine is natural.
When there isn’t an issue with the way things are working today, you don’t even think about how it could work better.
It takes action to break the status quo. But, first, you must recognize the need to take action.
There are processes in every company or organization that are a victim of status quo bias.
“we’ve always done it that way”
In the agile development methodology, there is a concept called the ‘retrospective’, sometimes called lessons learned. It is a process that serves to look at the activities of the last several weeks (called a sprint) and determine what worked well and what didn’t work well.
At it’s core, the concept is designed to challenge status quo bias.
The question is— within your process, what can be defined as a sprint?
How can you build in a process at the end of each sprint to challenge the status quo?
Ask yourself what worked and what didn't for each sprint. Then look for something that you can do differently to improve the process. At the next sprint, you’ll review again and find out if your change lead to improvement.
We all have times when we get into a funk – something in our life isn’t where we want it to be – our job, our marriage, or community involvement. When the funk is about your job, we sometimes call it the Sunday Night Blues.
So, how do you get out of the funk? The goal is to become unstuck.
Step 1: Recognize that you are feeling stuck
Getting stuck usually happens little by little, and you don’t always recognize that you are feeling stuck.
Step 2: Focus on the objective of getting unstuck
Tell yourself that getting unstuck is possible. Say it out loud. It helps with your mindset.
Step 3: Figure out what is causing you to be stuck
You may need to dig deep. The reason may not be obvious at first.
Step 4: Take Action
Use your unconscious mind to help you solve the problem.
Don’t wait until you know the answer to start moving in the right direction.
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We all have a list of goals longer than the amount of time we have to be able to accomplish them. This can be overwhelming and even discouraging.
In this episode, we are going to cover 4 tips that can help you make sense of your goals.
Someday Maybe List
A list of all of the ideas that you have but that you can’t get to immediately.
· Keep one list for work and a separate one for the rest of your life. When you change jobs, the one for your work can just be tossed.
· At least once per year, review the list to remove anything that you’ve already accomplished or that isn’t relevant anymore. In addition, determine if there is anything on the Someday/Maybe List that should be moved to your current projects list.
Get Clear About Your Priorities
Create a North Start List. What are the areas of your life that you must fulfill?
· Family obligations
· Work obligations
· Community obligations
· Personal obligations
Every goal you undertake needs to tie back to your North Start List.
Review Episode 1: North Star List
Understand What Type of Goal it is
“Why” Goals: Goals where you need motivation to keep you moving toward your goal
· Longer term
· Future oriented
For example: I want to lose weight so that I have more energy to play with the grandkids.
“What” Goals: Goals that are more concrete, difficult, or complex
· Detail oriented
· Shorter in duration
· Happening in the near future
For example: I am going to eat 3 vegetables today.
Know When to Give Up
Finding the balance between persistence and knowing when to give up is not easy. Here are a couple of questions to ask yourself to help you determine if you’ve reached the point where it may make sense to give up on a goal:
1. Is it a good use of your time? Given the limited amount of we all have, is this something that you should continue to invest your time in?
2. Is it costing you too much? Money, relationships, or some other opportunity cost. When you got into this goal, did you realize how much it would cost you? If you had know, would you have made the same decision to pursue the goal?
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We all multi-task. It is a vital part of the world we live in. What we need to become better at is learning how to determine when the multi-tasking that we are doing has become unproductive.
Productive multi-tasking is when the completion of two competing tasks don’t require your focus. For example, listening to a podcast while working out. You can do both without detriment to either. Generally, you do not need to focus on the treadmill in order to walk on it. That leaves your focus on the content of the podcast.
Unproductive multi-tasking is when the completion of two different tasks at the same time results in one or both of the tasks suffering. Answering email while on a conference call is an example. When you are focused on answering email, you aren’t listening to the conference call. Both things – reading and listening – require focus.
Examine your multitasking habits. Which ones are not serving you well?
Collaboration: To work with others toward a shared goal.
Every one of us is reliant on others in order to get our jobs done. That means that collaboration is a core skill that we must develop in order to be successful.
So, what are the core skills you need in order to be a better collaborator?
Build relationships before you need them
When you need to collaborate with someone, you will be more successful if you already have an established relationship with them. To do this, you need to ensure that you:
Balance the task with the relationship
By definition, you are working with someone else to accomplish a goal or task. So, it is easy to get so focused on the task that you forget about the relationship.
Use these tips to stay in balance:
Collaborate just for the sake of Collaboration
There are a lot of things that you can do by yourself. But, just because you can, doesn’t mean that you have to do it alone. Create an opportunity to work with someone else so that you can build that relationships. An easy way to do this is to ask someone to ‘poke holes’ in your plan.
The premise of this episode is that we are all interviewing for our job every day. The problem is that most of us don’t think about that after we get through the honeymoon period. We start off a new job and we are on our best behavior, but over time, we get comfortable in our role and don’t give much thought to the fact that every day counts.
My philosophy is that every day is an interview. This may sound like a pessimistic viewpoint, but it isn’t. I’m not coming at it from a victim’s point of view. I’m coming at it from the take-your-fate-into-your-own-hands point of view. I’m doing what is within my control to ensure that, if I lose my job, I have set myself up to be as successful as possible finding the next job.
My philosophy is made up of 4 parts:
Interviewing for my current job – adding value and establishing relationships across my company so that, when management is deciding about which people to cut, my name shows up at the bottom of the list.
Interviewing for my next job – Every person that you work with at your current job is likely to either move to a new job at another company or move to a new job within your company at some point. You want to make the kind of impression on them that, when they do make the move, they recommend you. That kind of impression happens day-by-day, week-by-week.
Keep your resume up to date – Again, if you lose your job unexpectedly, you are probably not going to be in the best frame of mind. Putting together a resume in that frame of mind is not ideal. It is also difficult to remember all of the things that you’ve accomplished that should be reflected on your resume when you haven’t updated it in a long time. Keep your resume up to date so that it is ready for you as soon as you need it.
For resources about how to do this effectively, check out these 2 episodes:
Episode 9 – Preparing for Your Annual Review
Episode 2 – Time Bound Activities
Network every day – Most jobs are found through acquaintances. By staying active with your network, you will be top of mind when someone knows about a job that needs to be filled, and they think you might be a good fit. If you get laid off unexpectedly, you don’t want to spend time warming up your network. Stay active on linked in. Make a practice of reaching out to people within your network regularly. It doesn’t have to be anything fancy. Just say hi. You just want to remind the person that you are part of their network.
Learning to recognize unproductive worry will help you eliminate stress that you are manufacturing for reasons you can’t control.
When you find yourself worried about something, ask yourself:
1. Are you worrying about something that doesn’t have an answer?
2. Are you making up a chain of events?
3. Are you looking for the perfect outcome?
4. Do you feel like you overlooked something?
5. Are you trying to control everything?
In this episode, we talk about how to identify unproductive worry and turn it into productive worry by taking a few simple steps.
Have you ever had a bad day, where it seemed like each little thing that happened pushed you further and further toward the edge of the cliff and then eventually – BAM – you were over the edge?
Its happened to all of us. But, what I’ve noticed is that some people reach that edge much more quickly than others. Some people are able to recover much more quickly than others.
Why is that?
I believe that it partially has to do with the amount of reserve the person has.
Here is a simple example:
You have $32 to your name. When the car all of a sudden stops starting and you find out it will cost $500 to fix it, that is a lot of stress. You had no reserve – in this case, of money – to be able to handle the stress.
If, instead, you had $,1000 in the bank and you had the same issue – it may still be stressful, but it doesn’t send you over the edge. You had a bigger reserve, which means that your better able to deal with the stress of the event as well as recover from it.
The idea of reserve doesn’t just apply to money. You also need a reserve of:
Listen to our episode on creating a North Start List
I teach people how to thrive at work. Let's connect on LinkedIn
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